KS strives to ensure timely and accurate payment to our vendors. To help minimize the risk of a payment delay, please consider the following when submitting your invoice for payment:
Include the PO Number: Make sure the invoice references a KS-issued purchase order number. If you do not have a purchase order, contact the Procurement Department to obtain one.
Make Sure the Invoice is Complete and Accurate: Invoices should be legible (no handwritten copies), provide clear descriptions of the goods or services provided, and prices and quantities should match those specified on the purchase order.
Submit Electronically: For fastest processing, submit invoices electronically. All invoices should be emailed to the Accounts Payable Department (accountspayable@ksbe.edu) for processing.
Courtesy Copies: Any invoices sent to the ordering department should be clearly marked as a courtesy copy not for official submission.
KS offers several payment options for approved invoices including accelerated terms with electronic payment methods for faster payment with reduced risk.
Consider the following when making a selection:
Invoice Date: Payment terms are based upon the date an invoice is received. All invoices must be submitted to accountspayable@ksbe.edu or PO Box 3466, Honolulu, HI, 96801.
Payment Approval: KS follows a three-way matching process for invoice approval. Invoices will be matched against the PO number and confirmation of the receipt of goods and/or services before payment is approved. Please include PO numbers on your invoice to expedite this process.
Default Payment Terms: KS’ default payment term for vendor invoices is Net 45 days with payment via paper check.
Accelerated Payment Terms: More favorable payment terms are offered for accepting electronic payment via KS’ preferred payment methods:
Remittances: All electronic payment methods will include an emailed remittance advice outlining the invoices for which the payment has been made.
Kamehameha Schools’ policy is to give preference to applicants of Hawaiian ancestry to the extent permitted by law.
